Project Coordinator

EXB Solutions is looking to hire a full-time Engineering Team Project Coordinator to support the growth of safety critical systems and software engineering team.

Responsibilities May Include

  • Coordinate and schedule engineer reviews
  • Participate in engineer on/off boarding process
  • Participate in continual process improvement
  • Improve and maintain engineering skills matrix
  • Schedule and coordinate 1:1 with engineers
  • Take meeting notes and action items
  • Communicate and monitor action progress
  • Budget tracking/reporting to our clients (Working with accounting to weekly reports by recipient.
    • Pay period yield reports for bonus calculation
    • Quarterly yield reports for engineering KPI’s
  • CRM/ATS = Bull Horn reports (BH)
  • Engineering data captured in BH
    • Audit engineering data for completeness and quality: engineer resumes, new skills and accomplishments, resumes are formatted with EXB template
  • Reminders of weekly status updates / update of Delivery team KPI results 
  • Generate project reports for Operations Meetings
  • Generate engineering turnover metrics for quarterly engineering KPI. This could also include gathering data on engineering loss reason.  – Talking/interviewing with departing Engineers
  • Performance review preparation: Gather feedback, prepare documentation, schedule reviews
  • Update and keep current all engineering and PM job descriptions
    • Work with recruiters to improve job descriptions/postings and to pre-screen candidates
  • Engineering Resource management
    • Opportunity resource needs
    • Placement starts
    • Placement stops
    • Placement accuracy auditing
    • Current placement counts
  • Drive Jira Continuous Improvement items
  • PMO AS-9100 process ‘officer’ – make sure PMs and projects are following our processes
  • PMO AS-9100 process ‘maintainer’ – keep PLANs, SOPs, and FORMs up-to-date based on the PMO’s feedback

Required Skills

  • Proficient with MS Office 365 tools (Word, Excel, PowerPoint, SharePoint)
    • Understanding of technology to leverage improvement towards automation of manual tasks
  • Desire to Learn
    • Work smart not hard (take advantage of automation)
  • Excellent written and verbal communication skills
  • Ability to multitask and work in a fast-paced environment

Preferred Skills

  • Motivated to self-study for improvement in various tools, i.e., MS Office tools
  • Experience with SharePoint administration
  • Personality that enjoys communicating the majority of the day.

Full-time position is on-site with work from home flexibility at EXB headquarters located in Plymouth, MN or Scottsdale, AZ.

Hiring 27

Why Work With Us

  • 401k with Employer-Match Contributions
  • Medical, Dental, and Life coverage
  • Disability Benefits
  • Gym Membership
  • Generous compensation structure
  • Ample learning opportunities
  • Significant opportunities for advancement
  • Next Generation / Cutting Edge Technology Projects
  • Collaborative Culture
  • Remote and Hybrid Opportunities Available
  • Certification Assistance Available (Approval Required)
  • Flexible, Friendly and Fun work environment
About Us

EXB Solutions is a software and systems engineering organization which focuses on development and test of technologies for the top aerospace, defense, and medical device companies. Our mission is to be the definitive provider of systems and software engineering solutions for organizations delivering mission and safety-critical applications.

With offices in Minneapolis, Minnesota and Scottsdale, Arizona, the service-disabled veteran-owned small business has developed systems engineering and embedded software solutions for over 20+ years. Our software solutions have helped fly successful space missions, enhanced patients’ lives through innovative, leading-edge medical devices, and advanced commercial, defense and aerospace systems. 

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